Call for Papers

CALL FOR PAPERS

The Congress Organizers invite vexillologists to participate in the 27th International Congress of Vexillology [London 2017]. The Organizers will endeavor to accommodate as many acceptable presentations as the Congress schedule allows. The preliminary schedule provides for roughly 25-30 presentation slots.

TYPES OF PRESENTATIONS

The Organizers welcome proposals for any of the following types of presentations:

Paper: 25 minutes, plus 5 minutes for questions and discussion.
Short Presentation: 10 minutes, plus 5 minutes for questions and discussion.

Papers should be original contributions on any aspect of vexillology, and should contain the full scholarly apparatus of references and bibliography, where appropriate.

DEADLINES

31 March 2017 – Submission of Abstract of Presentation
30 April 2017 – Acceptance of Presentation
30 June 2017 – Submission of Final Version of Presentation

PROGRAMME DIRECTOR & CONTACT INFORMATION

Trustee and Flag Institute Librarian, Ian Sumner, is the Congress Programme Director. Please direct all abstracts, final versions, and questions to:

Ian Sumner
The Flag Institute William Crampton Library
161 High Street
Kingston-upon-Hull
East Riding
HU1 1NQ
United Kingdom

Email: librarian@flaginstitute.org

[In all e-mails, please include “ICV27” in the subject line]

LANGUAGE AND TECHNICAL REQUIREMENTS

While papers and short presentations may be presented in any of the official languages of FIAV (English, French, German, or Spanish), the Congress will be conducted in English; there will be no simultaneous translation. If a language other than English is used, the abstract must be submitted in English, presentation slides should include English captions, and a complete English translation of the text (for distribution during the Congress and later publication) will be appreciated.

The medium for delivering slides accompanying papers and short presentations is Microsoft PowerPoint (.ppt) or Apple’s Keynote. Computers (Windows 8 and MacOS X 10.5), digital projector, screen, podium, and microphone will be available.

AWARDS

The Flag Institute Board of Trustees will award the Dr William Crampton Award to one presentation that meets the Crampton Award guidelines (set out below). The FIAV Board will also present a Best Paper Award (sponsored by the Flag Institute) for the best paper delivered at an International Congress of Vexillology based on the quality of the paper’s contents, its presentation, and its appeal to the audience.

SUBMITTING ABSTRACT [by 31 MARCH 2017]

To express interest in delivering a presentation, prospective participants must submit the following information by 31 March 2017 to the Programme Director (address above):

 

This information should preferably be sent electronically by e-mail; however a typed hard (paper) copy is acceptable. Prospective participants are strongly encouraged to submit their abstracts earlier than the deadline.

ACCEPTANCE OF PRESENTATIONS [by 30 APRIL 2017]

The Programme Director will notify prospective participants of the acceptance of their presentation by 30 April 2017. The Programme Director reserves the right to accept or reject any paper, presentation, or panel without prejudice. The Programme Director may refer any proposal to the Flag Institute Council for review before accepting the proposal.

SUBMITTING FINAL VERSION [by 30 JUNE 2017]

For papers or short presentations, upon acceptance, presenters must submit a complete copy in:

publishable form (text file) AND
delivery form (presentation file)
by 30 June 2017 to the Programme Director (address above).

The text file should be in Microsoft Word (.doc) or its convertible equivalent. The endnote function is acceptable and preferred to footnotes, and images (preferably in colour) may be embedded in the document. If possible, the images should also be provided as separate files in .pdf, .eps, .jpg, .tif, or .gif format (at least 150 dpi; 300 dpi is preferred). Assume publication using 210mm x 297mm A4 portrait paper size. An additional file in Adobe Acrobat (.pdf) format may be included to guide layout.

The text file should contain (*=optional items):

Title
Name(s) of the author(s)
Abstract
Full text, illustrations, and endnotes
Acknowledgements*
Bibliography*
Biography of the author(s) (with photo)
As a separate file:

*English translation of the text (if a language other than English is used)

The presentation file must be in Microsoft PowerPoint (.ppt) or Apple Keynote. An optional template, for consistency, will be available. The electronic submission of these files by e-mail with electronic files attached is preferred. Alternatively, the files may be submitted either:

by regular mail on a CD/DVD, or a USB memory stick, OR
by FTP following instructions provided by the Programme Director or the Congress Organizers.
All files must be in Windows or Apple compatible formats.

Presenters who have not provided these files and information 30 June 2017 will be removed from the Congress programme.

AT THE CONGRESS [7-11 AUGUST 2017]

Substitutions of text and presentation files will be allowed when feasible, but should be submitted to the organizers as early as possible.

Handouts are encouraged. Plan on a quantity of 150 unless otherwise advised.

AFTER THE CONGRESS

After the Congress, its Proceedings will be compiled and published by the Flag Institute. By submitting a paper or short presentation, the author grants the Flag Institute unlimited permission to use, reproduce, and publish all or part of the paper in any form as part of the Congress Proceedings. The author further asserts that all images used are used with either written permission secured or are available for publication under “fair use”. It may be helpful to note that the Flag Institute is a registered Charitable Incorporated Organization (CIO No. 1152496) with educational aims under UK law.

DR WILLIAM CRAMPTON AWARD GUIDELINES

The Dr William Crampton Award was created for the best presentation at a Flag Institute meeting. It is named in honour of our co-founder, first Director and President of FIAV (1993-97), William Crampton PhD.

The award consists of a certificate and £250.

The Board of Trustees shall determine the recipient of the award based on the criteria given below. At its discretion, the Board of Trustees may determine that no presentation delivered at the convention has met the criteria for the award and decline to give an award that year.

The criteria for the award follow, in descending order of relative importance:

 

No presentation may be considered for the award unless a completed written text is submitted in advance of its delivery.

No single individual may be given the award more frequently than once every three years.

Because of the conflict of interest, current members of the Board of Trustees are ineligible for the award.

If at all possible, the Board of Trustees shall not give the award jointly to co-recipients. In extraordinary circumstances, the Board of Trustees may recognize another presentation with the designation “Honourable Mention”.